Most Effective Ways to Download Hotmail Emails to Computer

Editorial Team | November 7th, 2022 | Backup

download hotmail emails to computer

Summary -: Are you trying to save your Hotmail emails to computer or Hard Drive? There are several ways to do this, and we will outline the most effective solutions in this article to download Hotmail emails to computer to save emails from Hotmail to Hard drive. Moreover, we will also provide you with step-by-step instructions that will help you to easily backup Hotmail emails to computer.


Outlook Hotmail is a free-service web-based application for email that Microsoft acquired. It is remembered for being one of the top frequently used webmail services in the past due to its storage capabilities, safety features, and simple structure. As with other email providers on the internet, Hotmail is also at risk of being compromised with data. To protect the security of your Hotmail account from any suspicious activities, you should make backups to your Hotmail accounts on a regular basis.

So, having a backup of Hotmail information on local machines is now an absolute requirement. It recommends you to download Hotmail emails to Computers or hard drive for backup reasons. But how do you archive Hotmail emails to computer in batches? Is there a manual method to complete this task? Now, we will discuss the manual method to save emails from Hotmail to computer. But before that, we will discuss the advantages of taking backup of Hotmail emails to Hard Drive.

Benefits of Backup Hotmail Emails to Computer

There are several benefits of download Hotmail emails to hard drive. But here, we will only discuss the most necessary advantages, which include:

  • Easy to Access and Search: When you save emails from Hotmail to hard drive, you can easily access and search for them later. It is beneficial if you need to find a specific email or if you want to search for a specific term.
  • Backup Your Emails: If you have taken backup of your Hotmail emails to your computer, you can check out later if you ever lose access to your email account.
  • Access Emails Offline: You can access your emails even when you’re not connected to the internet.
  • Print emails: If you need to print an email, you can do it if you’ve export Hotmail emails to your computer.
  • Save Space in Your Email Account: Users can free up space in their Hotmail account by saving their emails locally. 
  •  Share Emails: If you want to share your emails with someone, you can easily do so if you’ve saved them to your computer.

These are some most effective advantages to download Hotmail emails to computer or hard drive. Now, without wasting time let’s move on to the manual procedure to backup Hotmail emails to the computer.

Manual Method to Download Hotmail Emails to Computer

Previously, you’ve got to know several benefits of downloading Hotmail emails to your computer. If you’ll get some value after reading the reasons above, then you can save Hotmail emails to computer, including all attachments and archives. Below, you will find the steps of the manual method to download Hotmail emails to Computer without assistance from the software.

  • Firstly, Log in to your Hotmail account with your login credentials.
  • Then, tap on the gear icon and select “View All Outlook options.”
  • After that, open the General tab and choose the Privacy and Data option.
  • Afterward, click on the “Export Mailbox” button.
  • After this, your backup process will be started and can take up to 4 days.
  • Once you have completed these steps, you will receive a backup download link from Microsoft.

To backup Hotmail emails to computer, you need to click on that link that you received from Microsoft on your mail. However, there are certain limitations to using manual methods to download Hotmail emails to hard drive. In the upcoming section, we will discuss these limitations.

Disadvantages of Using Manual Methods

  • You need sufficient technical knowledge to perform the manual method effectively.
  • It is impossible to download specific emails from Hotmail to computer using the manual method.
  • If a user has bulk data to migrate, then it becomes a tedious task to click on each email to download it.
  • The manual method doesn’t provide any option to download emails from Hotmail to computer in other file formats such as PDF or HTML.
  • If you perform any step incorrectly, then you may lose your crucial data.

How to Backup Hotmail Emails to Hard Drive? – A Professional Approach

However, manual solution also works to export Hotmail emails to computer. But it also gets failed in various scenarios due which it is not a worth of using it. Therefore, it is recommended by IT Experts or MVPs to use an authentic solution i.e., Mails Backup Software. It is all-in-one solution that offers to download Hotmail emails to hard drive, computer, PC, and any other storage media. It has more than 30+ saving options which lets you to save Hotmail emails to PST, MBOX, EML, EMLX, PDF, HTML, CSV, ZIP, MHT, RTF, DOC, etc.

You can use any of the above option to backup Hotmail emails to PC in a file format which lets you to access them later. It has simple GUI which itself explains the entire process and allows you to download Hotmail emails to computer. Apart from it, the tool consists of several advance features which makes it simplest way to save emails from Hotmail account to computer.


In this blog, we have discussed the several benefits of saving Hotmail emails locally. Also, you will get the complete process to download Hotmail emails to computer. Here in this blog, users will get a both manual solution as well as professional solution to accomplish this task. However, manual solutions have certain disadvantages. To overcome all the risks, you can try the most recommended Hotmail Email Backup Tool which is highly secure and reliable way to accomplish this task effectively and efficiently. 

If you have any doubts, then you can also download the FREE Trial edition which lets you to export emails from Hotmail to 30+ saving options. You can choose any saving option to backup Hotmail emails to computer, hard drive or any storage media.